How to Hire a 9-month Graduate Assistant


Enter the Student ID #

Select: Graduate Assistant from the Approval Category drop down menu

Effective date can remain the default date

Click Go


Enter the position number and suffix 00

Click Go

Note:  If re-hiring, you'll see the position number listed.  You will still need to enter the position number and the suffix in the open field, as shown below.


From the drop down menu, select the start date of the term


Enter the contract amount that will be paid to the Graduate Assistant


From the drop down menu select Primary Job or Secondary Job.  If they have no other current jobs, this should be Primary.


Enter the appointment FTE; all appointments must add up to .30 - .49 FTE


Enter the amount of tuition remission (must be equal to the resident graduate base tuition rate for up to 9 credits in any term, not including summer)


Scroll down to the Labor Distribution section.

Verify default index code information is correct.  If not, follow directions below to make changes to the index code or add additional index codes. Once you have added all additional index codes, click “Default from Index”. Be sure that you have added the correct COA code to the left of the index code first, otherwise an error will occur.


Scroll down to the Termination Record section.

From the drop down menu, select the Termination Date.  This is the last day of the term in which the Graduate Assistant will work.


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Internal Server Error

The server encountered an internal error and was unable to complete your request. Either the server is overloaded or there is an error in the application.

Enter the amount of fees paid and any other additional benefits in this field.  It is required to, at the minimum, post the amount of student fees paid.

Add comments if needed.  Carefully review the EPAF for accuracy, then select Save and then Submit.